Meeting Minutes

Phi Sigma Kappa crest

Meeting Minutes

Phi Sigma Epsilon Crest

The Phi Sig Alumni Association
Minutes				05/13/10	7:00			Gusano’s (Conway)

Meeting called by		Mike Waters
Type of meeting		44^th Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Roy Erickson
Attendees		Mike Waters Jacob Johnson Brad Youngblood Greg Berbusse (Chapter rep) Roy Erickson Terry Rhoades Brad Youngblood Tim McKenna Sean Simons (chapter)


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $3108.18 Scholarship Acct - $1792.40 (Plus $5592.73 in our Endowment)
Housing Acct - $444.73 Chapter Fund - $157.84
This is the balance as of 04/30/10

Membership				Mike Waters				Misc.
Discussion	We have six new members since last meeting; Jason Durnette, John Gray, Sam Cullum, Gene Sparkman, Bill Brumbelow and Kelly Robbins. That brings us up to 58 paid members for the year!



Website			Mike Waters				Misc.
Discussion	4270 hits from 46 states, the District of Columbia and 53 countries! That’s up 164 since last month.
We’re missing Wyoming, North Dakota, South Dakota, and Vermont. Mike will get with Brad to take a look at the site and see if we can do some updating.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	Four guys have applied for the fall scholarship. The interviews will be this summer. Need plaque updated (Shannon Flowers). Buy new one (Neal Anderson). Mike brought a copy of the ad that we got put in the Echo. Looks great!


Conclusions


Action items						Person responsible			Deadline
Get plaque updated to say Shannon Flowers sch. Buy new one for pledge (Neal Anderson).						Mike Waters			Before golf


Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also, I’m working on pledge classes again. I have @ 16 done. If anyone can name their full classes, pledge trainers and class names, please let me know.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Newsletter – next copy is due out in May. They are doing every other month. They just initiated the two new guys. Steve is getting ready to update their photo album with some new pics. We are also including copies of their newsletter along with any flyers that they do for fundraisers or philanthropy. Nathan Bazyk (member) and Casey Riley (Tea Rose) will be married June 5^th. I sent out a letter on behalf of the Frat for them to do yard work and/or car detailing. Please use them if you can, they need the money pretty bad. Trying to get them back to zero and “KEEP” them there. No more debt to Nationals …..ever. Formal in the fall Just held elections. Alex (big Al) is president, Bradley is V.P., Pitts is still treasurer, Wes is pledge trainer and Sean is recruitment chair. Dinner for the new guys will be the first of next semester. May wait on new guys? Wing Stop food eating contest was small but turned out nice. They have a good base to build on for future years. Cool trophy made by Bry! Sean created a disaster plan for the chapter that details what to do during various emergencies. Good stuff. Send Mike a copy when finished. He will make sure that it gets updated every semester based on exec board changes. We had three members graduate (Lonnie Smith, Nathan Bazyk (going to grad school) and Zach Beattie. Also two Tea Roses (Desiree Paulhamus and Casey Riley).


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	Did not meet last month due to scheduling conflicts. Will be meeting Sunday at my house.


Conclusions

Action items	Person responsible			Deadline


Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Housing Corporation We got another volunteer. Now it stands as Mike Waters, Tim McKenna, Jacob Johnson, Roy Erickson and Gary Birdsong on this committee. We have added Wes Long as our chapter rep. All members need to read the Housing Manual located on the website. Poker or Dart tournament are possible fundraisers. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! Kroger Fundraising Gift Card Must have 501C. From 9/1/09 till 5/31/10 all purchases from Kroger (including gas) will put 5% into an account for us. We can withdraw when we get $5000.00. Everyone can use this and put it to the scholarship fund including members, alumni, little sisters, parents and spouses. Audits Jason Keith should have our audits done by next meeting. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. We’ve got information on a little over 400 so I’m gonna start a blitz each month where I sent out an email to A.A. members with about 20 or so names to try to find these people. 501C Rusty and Gaylon are working on this. Gaylon assures me that Rusty will have filed by the Golf Tournament. Lottery Club Mike, Roy, English, and Tim are in. We do 10 draws per week (whichever one is larger) with a power play. Does anyone else want in? Facebook Our Facebook page now has 181 members. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Alumni Veterans Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. Chapter Eternal We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will include birth and death dates as well as any other information and pictures that we can secure. Dues I sent out an email to alumni that had supported us in the past year or two that had not paid yet and got four alumni to pay their dues. This will be the largest year yet as far as numbers. I also sent out the yearly financials and the member and little sister lists. Golf Tournament Golf Tournament – our tournament will be June 12^th at Persimmon Ridge in Greenbrier at 1:00. This year’s tournament name will be given by Bob Goss who had chosen to honor the brothers who pledged in 1969 & 1970. $45.00 non members, $40.00 members, $30.00 chapter members? Chapter will cook out prior to the tourney and will have some snacks for afterwards. This year we will get a plaque made for the winners. We will retro it back to the first two years. Who wants to be involved? If the chapter gets a nice donation on that day, they’ll be able to retire their debt. Hopefully for the last time! If we can pay off roughly $1000.00 in June, Nationals will forgive $225.00. Poker Tournament After the golf tourney, we will have a Texas Hold Em Tourney at Mike’s house. Same as last year, $10.00 per person will go to the Housing Fund. The A.A. will pay for some pizza’s a soft drinks? Red cup rule.


Conclusions	Great job!

Action items	Person responsible			Deadline


Lottery Club	Mike Waters			ongoing

New Business	Mike Waters			Business
Discussion	Tailgating – we have six home games this year. Need to step up the tailgating! Big rush tool! Homecoming – 10/30 this year against Southeastern Louisiana. It was decided to do Homecoming like last year with a nice cookout and a plan to go elsewhere afterwards for anyone interested. Elections Since there was no interest in anybody else serving on the board, Tim moved and Brad seconded that we keep the board for one more year. The vote was unanimous. Mike will send a copy of the bylaws to the executive board to go over and review for any needed changes. If so, we will discuss and vote on them next meeting. Float Trip Roy will check on accomidations for a float trip on the Buffalo River on 7/10/10. Jacob knows a D.J. that does the Rooftop Parties on top of Michelangelo’s. He is talking about us sponsoring a party there for a fundraiser. All the D.J. wants is a cut of the money. Jacob will look into for us.
	Next Meeting We will meet next on June 10th at Gusano’s in Conway.

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				03/11/10	7:00			Centennial Valley Country Club

Meeting called by		Mike Waters
Type of meeting		42nd Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Roy Erickson
Attendees		Mike Waters English Cook Jason Keith Gaylon Eoff Brad Youngblood Roy Erickson


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $1369.06 Scholarship Acct - $1323.98 (Plus $6092.73 in our Endowment)
Housing Acct - $312.39 Chapter Fund - $168.60
This is the balance as of 02/28/10.

Membership				Mike Waters				Misc.
Discussion	We added “several” members since last meeting and are now up to 44 paid members for the year (51 total last year so we are on a good pace)
I will send out a message by Monday for the yearly dues.


Website			Mike Waters				Misc.
Discussion	3880 hits from 46 states, the District of Columbia and 52 countries! That’s up 131 since last month.
We’re missing Wyoming, North Dakota, South Dakota, and Vermont. Pictures have been added to the website.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	The scholarship plaque has been updated with Steve Helms name on it. Brad, when is the next scholarship application due? I will update on their Facebook page. We voted to name our two different scholarships. We will name out Member scholarships in memory of Shannon Flowers and our pledge scholarships in honor of Neal Anderson. Mike will contact Neal to let him know of the changes. We also voted that starting in Jan of 2011, we will award a $1000.00 scholarship to one member per year (but will give in two $500.00 amounts in order to maximize the nationals matching amounts) and one $500.00 for a member of the two pledge classes (spring and fall).


Conclusions


Action items						Person responsible			Deadline



Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also need to get back on pledge classes. I have @ 12 or so done. I will get the extra composites framed. I’m also working on scanning Darryl Horton’s photos and printing for our scrap book. Does anyone else have any to give? Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. The rack did well at the Reunion. It will be stored at English’s house. We will store the two containers in the frat room. We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will includes birth and death dates as well as any other information and pictures that we can secure.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing
Frame composites Make displays for veterans and deceased Phi Sigs						Mike Waters English Cook & Mike Waters			4/8/10 Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Newsletter (pass out copy), Mike to email alumni. All alumni will get the first copy when I request dues. Go over 5 Star recruit rating system. – We have a good list and are going over it every meeting. Go over recruitment schedule for March They are working on a couple of fund raisers (Body Beautiful, March Madness pool. Favorite sorority) They are working on a couple of Philanthropy efforts (selling balloons to benefit Arkansas Children’s Hospital, volunteers for Upwards Bound and the Boys and Girls Club and doing some work with Haven House (Brad Youngblood said to let him know when they are working with Haven), The camera we inherited from an old member died so I bought them a new digital camera. Fite night – One member for sure, two others possible depending on the dates. Nathan Bazyk (member) and Casey Riley (Tea Rose) will be married June 5^th. Discussed mowing lawns and other yard work for alumni. Bethlehem House is now their “local” charity. They are volunteering for the Arkansas Kids run on 4/24 Three new Tea Roses – Christiana, Samantha, Shelby (come up with perks for them!) (semester check) They bought a new grill for tailgating. Voted to add enough money into future dues to buy matching shirts every semester. Formal in the fall


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	We met 02/21/10 at English’s house (Mike, English, Tim and Jason)
Treasury – We have $60.00 in our chapter account and two $20.00 gift cards. Room – They will be moving to Conway Hall this fall. Exec Board Desk – We need to get one made for them when we figure out the room size. They are currently sitting around a round table which doesn’t work. Tea Roses – Currently working on this. Have suggested that they get more this semester but need to discuss more. Philanthropy – Race for the Cure – we have enough ribbons for next year. Will need to work on details ahead of time and boost this up. Lot of potential there. Relay for Life – They will join us. Balloons for cancer, favorite sorority Fundraising – Body Beautiful, march madness Post cards – English will pay for 1000 to be made. Will have a blank back that can be filled in for events. Rush – working on a meet in greet for March (spaghetti cook out) Go over 5- star recruit list. Cookout for spring and fall. Make paddles for all active members. Make it a tradition for big-bro and lil-bro. Race for the Cure – Ramp up this year. Oct 16^th (plaque for largest donor, raffle for donors, sign for the table?) Bry’s mom is the new Faculty Advisor. Sending in Safra paperwork for nationals trip. Working on newsletter for each quarter. Went over inventory list. Need help during Reunion. Need new people for the council. We only have three that show up consistently.

Conclusions	Very important to start working on rush ideas for next year.

Action items	Person responsible			Deadline
Conclusions	Next meeting is 3/21 at Tim’s house.

Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Reunion Had around 60 alumni show up. Total take was @ $4200.00. (@ $235.00 scholarship jar, @ $600.00 silent auction) The cups seemed to sell pretty well. Paid $1.08 each so we need to sell 83 of the 250, then we’ll be making pure profit. Housing Corporation We got another volunteer. Now it stands as Mike Waters, Tim McKenna, Jacob Johnson, Roy Erickson and Gary Birdsong on this committee. We have added Wes Long as our chapter rep. I’ll be emailing everyone for our first meeting along with a tour of the room. All members need to read the Housing Manual located on the website. Poker or Dart tournament are possible fundraisers. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! Kroger Fundraising Gift Card Must have 501C. From 9/1/09 till 5/31/10 all purchases from Kroger (including gas) will put 5% into an account for us. We can withdraw when we get $5000.00. Everyone can use this and put it to the scholarship fund including members, alumni, little sisters, parents and spouses. Audits Our year ends on Monday. Next meeting Tim will bring all last year’s financials so that Jason Keith can do and audit of them. Deployment 1^st Sergeant Mark Allen is in Afghanistan Lt Col Robert Tubbs is back home! Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. We’ve got information on a little over 400 so I’m gonna start a blitz each month where I sent out an email to A.A. members with about 20 or so names to try to find these people. 501C Rusty and Gaylon are working on this. Gaylon assures me that Rusty will have filed by the Golf Tournament. Recruitment Trip I’ve talked with a few alumni and have come up with a plan for a trip. We’d schedule a trip to Fayetteville to watch and early afternoon Hogs Baseball game. We would invite all alumni from the N/W part of the state to come by the game or to meet us at the Springdale Holiday Inn afterwards. They have an atrium. We could hold a short business meeting (maybe take someone from the Chapter for their spill) and take some of our Historian stuff with us. Afterwards, we can hang out at the bar at the hotel and drink more. Even if nobody shows, it’ll be a lot of fun. I do think we can get 5-10 alumni to come by to see what we have to offer. The date will be April 17^th when the Hogs vs the Georgia Bulldogs at 2:05. Lottery Club Would anyone be interested in getting together a “Lotto pool” of alumni? Maybe kick $20.00 per month, buy tickets each Monday (email copies to all members) and split the pot by the number of alumni in with the A.A./ Chapter getting one share. Mike, English, Roy and Chuck Sontag will be starting next week if anyone is interested. I will email details in the next couple of days. Facebook I started a new Facebook page one week ago and we now have 153 members and we now have 146 pics on there. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Relay for Life I will put together a Phi Sig team for the Conway Relay for Life in Memory of Chuck Cummings and any other Phi Sig or spouse that has beat, or succumbed to Cancer. It’s April 23^rd – 24^th at Estes Stadium. I will be getting an email out soon about this event. I’m gonna try to use our Tyson connections to get free food donated to see for fundraising. We’ll also be doing shirts for participants. Our name is The Phi Sig Army so they will be camouflaged. Let’s raise a lot of money and have a good time!


Conclusions	Great job!

Action items	Person responsible			Deadline
C.Of E.	Mike Waters			Before next meeting
Recruitment Trip	Mike Waters			4/20/10
Lottery Club	Mike Waters			4/15/10

New Business	Mike Waters			Business
Discussion	Frat cookout? Make paddles? Toad Suck Race –- I would like to do the Tour de Toad 33 mile bike ride this year (no date posted yet but TSD are April 30^th – May 2^nd) Mike, Brad, English, Roy and Tim would like to race. Tailgating? Do we (Jason) want to get a space again this year? What about the frat? Pay for spot or $50.00 for each tailgate? Let’s step up the parties this year! Dues for 2010 will be due on March 15^th, I will be sending out an email in the next day or two. We will also send out a year end treasury detail and the newest name/address/email list plus little sister list. Golf Tournament – our tournament will be June 12^th at Persimmon Ridge in Greenbrier. This year’s tournament name will be given by Bob Goss? Do we want to change anything from last year? $45.00 non members, $40.00 members, $30.00 chapter members? Chapter cook out? This year we will get a plaque made for the winners. We will retro it back to the first two years. Homecoming – No dates yet but we need to be thinking about what we want to do! $53.67 is still owed by us to Centennial. I will try to find out who signed for it. If not, we need to pay. Election for new officers for next year will be held during next meeting.
	Next Meeting We will meet next on April 8th at Centennial Valley in Conway.

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				1/15/10	7:00			Centennial Valley Country Club

Meeting called by		Mike Waters
Type of meeting		40^th Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Roy Erickson
Attendees		Mike Waters English Cook Kent Pray Jason Keith Tim McKenna


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $1193.72 Scholarship Acct - $1288.64 (Plus $6068.29 in our Endowment)
Housing Acct - $287.14 Chapter Fund - $120.00
This is the balance as of 12/31/09. The Chapter fund is a new fund for Chapter projects.

Membership				Mike Waters				Misc.
Discussion	No new members, we are still at 51 paid members so far for the year. 1 member (Mark Webber) for 2010
51 members equals 12.5% of all Phi Sigs that we are in contact with!


Website			Mike Waters				Misc.
Discussion	3634 hits from 46 states , the District of Columbia and Canada. That’s up 149 since last month.
We’re missing Wyoming, North Dakota, South Dakota, and Vermont. Brad, can you take over the Chapter website?

Conclusions
Working on the Little Sister page.

Action items						Person responsible			Deadline
Brad, add Little Sister page to the website. Email Little Sister addresses to Members Take over Chapter website						Bray Youngblood Mike Waters Brad Youngblood			Next Meeting Before start of Spring Semester


Scholarship Program				brad Youngblood			Scholarship
Discussion	This semester’s scholarship applications have been turned in and the board is making the final decisions.


Conclusions


Action items						Person responsible			Deadline



Historian				English Cook			History
Discussion	Mike brought two bumper stickers for the archives. Family Tree – I think it would be cool to do a family tree for the fraternity? Rack will be built in time for the reunion!


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information						Mike Waters			Ongoing
Build Rack						Mike & English			Before Reunion

Chapter Update		Mike Waters / Greg Berbusse		Chapter relatioins
Discussion	Lonnie agreed to do the artwork for a new brochure. Mike will get with him on the design. Will include web sites, campus history, scholarships and notable alumni. Rush ends tonight. Only 75 guys signed up this year which is about half the normal amount. Not looking too good this semester! We will start working on next Springs rush Sunday. Any input, help or money would be appreciated. They are working on a couple of fund raisers (Body Beautiful, selling & delivering Carnations for V-D day, March Madness pool) They are working on a couple of Philanthropy efforts (volunteers for Upwards Bound and the Boys and Girls Club and doing some work with Haven House) They will be getting a larger room in Conway Hall this fall. This will help out!


Conclusions

Action items			Person responsible		Deadline

Advisory Board				Mike Waters	Chapter relations
Discussion	We met 12/13/09 at my house (Mike, English, Tim and Jason)
Historian – They need one bad, Mike will get one appointed and check with them about their camera. Room – Are they getting another room. If not, what can we do to help this one? Exec Board Desk – We need to get one made for them when we figure out the room size. They are currently sitting around a round table which doesn’t work. Website – If they can’t get it going, we will take it over! Rush – The next two years are critical. We need to be working on next year to get a perfect one rolling! Audit of Books – Mike has contacted Aaron Pitts to get the 2009 books to Tim to look at. Fun “shit” to do – They need to start acting more like a frat. Formal, float trip, Oaklawn! Stuff they can bring up during rush! Tea Roses – We really see no benefit the way this program is operated currently. Mike will get with them about changing. Need more women, women who will work and are not just dating a member, and need perks for being a Tea Rose. Alumni Chairman – One will be appointed from the Fraternity (junior or senior) be coordinate stuff between them and us. Philanthropy – Race for the Cure – we have enough ribbons for next year. Will need to work on details ahead of time and boost this up. Lot of potential there. Special Olympics – This is their national project. Let’s get them involved! Chapter meeting minutes – Haven’t seen in a while? Jason suggested that we set up a separate account for a chapter fund with the logic being that we will get more donations for them if we administer this money .

Conclusions	Very important to start working on rush ideas for next year.

Action items		Person responsible				Deadline
Conclusions

Old Business		Mike Waters				Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. We will be meeting in January. Frontier Dance Do we want to do this years Reunion as a Frontier Dance? Mike will send out a Survey Monkey to see what everyone wants to do. Housing Corporation We got another volunteer. Now it stands as Mike Waters, Tim McKenna, Jacob Johnson, Roy Erickson and Gary Birdsong on this committee. We have added Wes Long as our chapter rep. I’ll be emailing everyone for our first meeting along with a tour of the room. All members need to read the Housing Manual located on the website. Poker or Dart tournament are possible fundraisers. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Director’s and Operator’s Insurance We got our policy and are now covered! Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! Kroger Fundraising Gift Card Must have 501C. From 9/1/09 till 5/31/10 all purchases from Kroger (including gas) will put 5% into an account for us. We can withdraw when we get $5000.00. Everyone can use this and put it to the scholarship fund including members, alumni, little sisters, parents and spouses. Audits Jason Keith will look at the A.A. books. Deployment 1^st Sergeant Mark Allen will be going to Afghanistan from Jan thru May with his Air Force unit. When he gets situated, I will contact him for an address for us to send him a care package. JP Phillips is headed overseas and eventually to Afghanistan. Robert Tubbs will be back from Afghanistan the first part of March. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. We’ve got information on a little over 400 so I’m gonna start a blitz each month where I sent out an email to A.A. members with about 20 or so names to try to find these people. 501C Jason says that if Rusty is too busy to get the 501C started that he has a friend that is willing to take over for us. Mike will email Rusty to find out where we’re at on it. Recruitment Trip I’ve talked with a few alumni and have come up with a plan for a trip. We’d schedule a trip to Fayetteville to watch and early afternoon Hogs B-Ball game. We would invite all alumni from the N/W part of the state to come by the game or to meet us at the Springdale Holiday Inn afterwards. They have an atrium. We could hold a short business meeting (maybe take someone from the Chapter for their spill) and take some of our Historian stuff with us. Afterwards, we can hang out at the bar at the hotel and drink more. Even if nobody shows, it’ll be a lot of fun. I do think we can get 5-10 alumni to come by to see what we have to offer. The date will be either Feb 27^th (Vandy) Lottery Club Would anyone be interested in getting together a “Lotto pool” of alumni? Maybe kick $20.00 per month, buy tickets each Monday (email copies to all members) and split the pot by the number of alumni in with the A.A./ Chapter getting one share. Mike, English and Roy.


Conclusions	Great job!

Action items		Person responsible				Deadline




New Business		Mike Waters				Business
Discussion			Facebook I started a new Facebook page one week ago and we now have 110 members. I also posted 40 pics and we now have 122 on there. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Hard Drive – I know have a ton of stuff on my computer that pertains to the A.A. and the chapter. I have a lot of photos, the alumni list, etc. It was voted on to buy a small detachable hard drive to load this on as a backup. Relay for Life I will put together a Phi Sig team for the Conway Relay for Life in Memory of Chuck Cummings and any other Phi Sig or spouse that has beat, or succumbed to Cancer. It’s April 23^rd – 24^th at Estes Stadium.
	Next Meeting We will meet next on February 11^th at Boston’s sport’s bar in Little Rock. Mike donated $50.00 in free coupons to the A.A. for this event.

Conclusions

Action items
		Person responsible				Deadline

The Phi Sig Alumni Association
Minutes				11/12/09	7:00			American Pie Pizza

Meeting called by		Mike Waters
Type of meeting		38^th Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Roy Erickson
Attendees		Mike Waters English Cook Tim McKenna Danny Harris Bradley Waddell (chapter rep) Roy Erickson Brad Youngblood


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $1952.99 Scholarship Acct - $1101.86 (Plus $6068.29 in our Endowment)
Housing Fund - $220.00
This is the balance as of 10/30/09.

Membership				Mike Waters				Misc.
Discussion	No new members, we are still at 51 paid members so far for the year.
It was decided that we should send out an email to a set group of alumni and try to get them to attend the next meeting. Everyone that was at this meeting agreed to email or call the following alumni (Baylor House (60’s), Ritchie Howell (70’s), Randy Grice (80’s), Bubba Moore (90’s) and Nathan Perry (0’s). Mike will send information to the six alumni that were at this meeting to work on this group.


Website			Mike Waters				Misc.
Discussion	3507 hits from 45 states plus the District of Columbia. That’s up 169 since last month.
We’re missing Wyoming, North Dakota, South Dakota, Delaware and Vermont.

Conclusions
Need any pics from Homecoming that you have to add to the website. I have @ 20-30.

Action items						Person responsible			Deadline
Brad, add Little Sister page to the website. Email Little Sister addresses to Members						Brad Youngblood Mike Waters			Next Meeting


Scholarship Program				brad Youngblood			Scholarship
Discussion	Nick Green was the recipient of a matching scholarship from Nationals of $250.00


Conclusions


Action items						Person responsible			Deadline



Historian				English Cook			History
Discussion	We’ve added a few more Phi Sig “brushes with greatness to our book”. If you have any pics of yourself with someone famous, please email me so I can add.


Conclusions

Action items						Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				9/10/09	7:00			Centennial Valley

Meeting called by		Mike Waters
Type of meeting		Monthly
Facilitator		Mike Waters
Note taker		Mike Waters
Attendees		Mike Waters Greg Berbusse (chapter rep) Tim McKenna Brad Youngblood Roy Erickson


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $2066.50 Scholarship Acct - $3073.95 (Plus $5044.97 in our Endowment)
Housing Fund - $220.00
This is the balance as of 8/31/09.

Membership				Mike Waters				Misc.
Discussion	Kelli Robbins recently paid his dues for the year. That gives us 51 paid members so far for the year.



Website			Mike Waters				Misc.
Discussion	3148 hits from 44 states plus the District of Columbia. That’s up 153 since last month.


Conclusions
Mike has tracked down 40 Little Sisters. How bout a little help with some names and emails?

Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	Gaylon and Rusty have formed a Board of Directors for the Scholarship Fund. The members are Rusty Sparks, Gaylon Eoff, Mike Waters, Neal Anderson, Ed Koon, Billy Hubbell and Terry Milam. This will be a two year rotating board with two members changing each year.
We are still not sure if any recipient has received the matching scholarship from Nationals? Is the plague updated? If so, Roy, please get to me so I can take to the Chapter room.

Conclusions	I will get pics of Bradley and Sean for the Echo next Tuesday. We will also get in the Log Cabin through a friend of Sean’s who is a photographer.


Action items						Person responsible			Deadline
Send in press releases and place add with paper Get plaque updated						Mike Waters Roy Erickson			TBD Asap


Historian				English Cook			History
Discussion	We’ve added a few more Phi Sig “brushes with greatness to our book”. If you have any pics of yourself with someone famous, please email me so I can add. Mike donated a Phi Sigma Kappa pledge pin and a keg top labeled from his walkout and one from Sp 90 when he was pledge trainer.


Conclusions	We are starting to get a nice collection.

Action items						Person responsible			Deadline

Chapter Update		Mike Waters / Greg Berbusse		Chapter relatioins
Discussion	They’ve got two guys this semester (no formal rush in the fall). They are having a carwash Saturday 9/12 from 10:00 – 2:00 at Bears Den. Mike will email local alumni. Paintball war going on Oct 24^th in Mayflower. I will get something out to the alumni. Pledge Dinner and shirts – It was voted on to buy dinner and shirts for any new pledges this semester. Sept 28^th they are doing a fundraiser at Mickey’s and are splitting the money with the Leukemia and Lymphoma Society in honor of Tommy Horton’s daughter Brittany who has Leukemia. They will work from 11-2:00 and 5:00 – 8:00 busing tables. They will get 15% of the tips back.


Conclusions

Action items			Person responsible		Deadline

Advisory Board			Mike Waters	Chapter relations
Discussion	We had a really good meeting last month. All members but one were there and we had two chapter reps….and at least a few of us managed to get really drunk!
Working on an “alumni” carwash. Will get a place together for next month or two. We would like to have a chapter rep to be on our newly formed Housing Corporation. Discussed that it needed to be someone younger who would be around for a while. The Chapter got a new meeting room in Arkansas Hall. Small but will work for now. If the chapter will give me what they want, I will get a metal sign made at work with the letters on it to hang outside. The chapter picked up one new member who transferred from Pittsburg State in Kansas (he attended meeting). Lonnie agreed to do the artwork for a new brochure. Mike will get with him on the design. Will include web sites, campus history, scholarships and notable alumni. Mickey’s Restaurant – First Monday of each month, they have fundraisers. Chapter could bus tables and get 15% of money. Race for the Cure is Oct 17^th. We will once again buy the ribbons for them to sell with proceeds to go to the Komen Fund. Formal – Still talking Eureka Springs – Would like for us to help pay for the bus. The Chapter had a 2.96 GPA for the Spring Semester. T-9’d Jason Elkins (he quit?)

Conclusions

Action items		Person responsible			Deadline
Conclusions		Next meeting is September 27th			9/20/09

The Phi Sig Alumni Association

Minutes

05/13/10

7:00

Gusano’s (Conway)

Agenda topics

Treasury Report

Tim McKenna

Financial

Membership

Mike Waters

Misc.

Website

Mike Waters

Misc.

Scholarship Program

brad Youngblood

Scholarship

Historian

English Cook

History

Chapter Update

Mike Waters

Chapter relatioins

Advisory Board

Mike Waters

Chapter relations

The Phi Sig Alumni Association

Minutes

03/11/10

7:00

Centennial Valley Country Club

Agenda topics

Treasury Report

Tim McKenna

Financial

Membership

Mike Waters

Misc.

Website

Mike Waters

Misc.

Scholarship Program

brad Youngblood

Scholarship

Historian

English Cook

History

Chapter Update

Mike Waters

Chapter relatioins

Advisory Board

Mike Waters

Chapter relations

The Phi Sig Alumni Association

Minutes

1/15/10

7:00

Centennial Valley Country Club

Agenda topics

Treasury Report

Tim McKenna

Financial

Membership

Mike Waters

Misc.

Website

Mike Waters

Misc.

Scholarship Program

brad Youngblood

Scholarship

Historian

English Cook

History

Chapter Update

Mike Waters / Greg Berbusse

Chapter relatioins

Advisory Board

Mike Waters