Meeting Minutes

Phi Sigma Kappa crest

Meeting Minutes

Phi Sigma Epsilon Crest

The Phi Sig Alumni Association
Minutes				1/13/11	7:00			American Pie Pizza (Maumelle)

Meeting called by		Mike Waters
Type of meeting		52nd Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Mike Waters
Attendees		Mike Waters English Cook Roy Erickson Nathan Hotchkiss Tim McKenna Paul Creel Tommy Shackelford Rusty Sparks Mike DeJarnette Jerry Webster


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $1012.79 Scholarship Acct - $2914.86 (Plus $4780.64 in our Endowment)
Housing Acct - $568.42 Chapter Fund - $492.10
It was voted on to go ahead about transfer $2000.00 to the UCA endowment This is the balance as of 1/31/11.

Membership				Mike Waters				Misc.
Discussion	We are now up to 67 members for the year. Paul Creel is the newest to pay his dues!



Website			Mike Waters				Misc.
Discussion	5119 hits from 47 states, the District of Columbia and 57 countries! That’s up 79 since last month.
We’re missing Wyoming, North Dakota, and South Dakota. Brad is completely changing up the website. When it’s done, Mike will email everyone to let them know to take a look.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	Need plaque updated (Shannon Flowers). Buy new one (Neal Anderson).


Conclusions


Action items						Person responsible			Deadline
Get plaque updated to say Shannon Flowers sch. Buy new one for pledge (Neal Anderson).						Mike Waters			ongoing


Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also, I’m working on pledge classes again. I have 18 done. If anyone can name their full classes, pledge trainers and class names, please let me know.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Body beautiful Ida Waldron was booked for the rest of the year so we have it reserved for Feb 24th. Cozi The chapter is getting ready to get set up on this so that they can all use the updates. Pipe bomb aka PVC bank for Formal The chapter hasn’t gone on a formal in years. With the house, they will probably be pressed for money for a while so I have made a bank for them. It is make of PVC and has caps cemented onto it that will have to be cut off. We are taking donations from chapter members, alumni and friends. Only silver change and bills. We plan to take it everywhere till we fill it up. We’ll then cut up and use to help them pay for a nice formal somewhere! Took up @ $16.00 at meeting for it! Conclave This year’s Conclave is in Ft Smith on Jan 28-30^th in Fort Smith. 6 guys are planning on attending. Rush Starts next week. Exclusive night will be the 18^th from 9-10:30 and invite night will be the 21^st. House To be covered separately


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	Nathan is taking over the board. He will let us know when and where the next meeting is.


Conclusions

Action items	Person responsible			Deadline


Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt Davis) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Kroger Fundraising Gift Card We have filed the 501C form and when we get back out paper from the IRS, Mike will get us set up to take advantage of this. We buy rechargeable cards and for every dollar spent at Kroger (including gas, and pharmacy) the scholarship will get 4% back. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. Mike is continuing to send out a list every couple of weeks of twenty of so members. He is sending to Phi Sigs with known emails from that time period. 501C Rusty is waiting on word back from the IRS. Facebook Our Facebook pages now have 203 members on our regular site which is Phi Sigs and friends and have 163 members on our Phi Sig only site (upper left). This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Alumni Veterans Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. Chapter Eternal We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will include birth and death dates as well as any other information and pictures that we can secure. Roast & Toast The chapter has come up with a great fundraiser. They want to do a Roast & Toast of Mike Waters. We have moved the date since it was so close to the Reunion. More information on how to embarrass Mike will follow! Mike is talking with Jared about getting a building across from the high school for $300.00 per night. We’ll have catered and kegs with all proceeds going to the chapter/housing/scholarship funds. House We have the house! Special thanks for the following 16 alumni that donated to help us with seed money to make it happen! We raised $1425.00 (plus have 3 checks of unknown amount on the way) which makes this a reality. Thanks to Mike Waters, John Gray, Lonnie Smith, Greg Bowman, Craig (Phi sig from another chapter that Jacob Johnson knows), Neal Anderson, English Cook, Brad Youngblood, Gene Sparkman, Tommy Johnston, Chuck Sontag, Mark Webber, Mike Woiteshek, Nathan Perry, Kevin Pray and Jason Keith. - 2 people currently living there with one to move in mid-feb – That will be $900.00 income. The rent is $800.00 per month and the estimated utilities are $295.00 per month. Next month, they will start saving $80.00 per month from a storage building they no longer need. The utilities will eventually be split up into one equal share for the fraternity and one equal share for each member living in the house. Expenses for cleaning supplies, etc will also be done this way. - We got the sheetrock and a bunch of supplies for the house (mainly cleaning) and have it on a 6-month no interest card from Lowes - We are finishing out the separate garage with sheetrock and an area connecting the office with a bar that opens up out into the building. - We plan on doing some fundraisers to help fund the house such as alumni carwashes and details as well as selling bricks for a backyard patio. - The chapter will be coming up with a wish list that they would like to have. Stuff like a nice grill, horseshoes, dart board, privacy fence, etc. - I would like to see a section of the wall in the chapter room dedicated to deceased alumni Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday. They also have a program where you can help bottle and they’ll give you free beer!! . Mike will have more details at the February meeting. At the tour, we can inquire about working a weekend. Their website says that if you volunteer to give brewery tours (1 � hours), they give you a free case of beer! Founders Day Founders Day will be March 5^th this year. Please work on stuff for the silent auction Mike is checking with both the Hilton and the Howard Johnson in Conway about rates. We decided to start a Phi Sig Hall of Fame. We will be inducting our founder Shannon Flowers as the inaugural member. During the business meeting this year, we will take nominations for people for the next year. Mike will talk with Robet Tubbs about doing a slide show about his Afghanistan adventures! Our tentative agenda for the Reunion business meeting will be the following Scholarship Housing Court of Excellence President of the Chapter’s speech 2012 Reunion committee Housing Corporation We had second meeting and talked about a lot of things but really need to get into the house before we can get our main stuff down. Grand Bigs Hopefully, we’ll need a bunch of them this next semester. What it involves is a small “goody bag” at the beginning and buying them a shirt and dinner after initiation. Dues for next year We discussed having different levels for next year depending on the amount donated. Mike will come up with something for next meeting to vote on. We also talked about perks for the ones that give a certain amount. Little Sister list Rusty asked Mike to forward his list to Barby Abney and Reggie Henderson. Mike requested and got the ok to give the chapter 20 of our alumni cups for their house. We also voted to buy some pink glasses to sell at reunion. Travelers We talked about doing a travelers game again this year. Super Bowl Party We will sponsor the food for the chapter for them to have a nice Super Bowl party this year. Mike will get back with the pricing.


Conclusions	Great job!

Action items	Person responsible			Deadline


Lottery Club	Mike Waters			ongoing

New Business	Mike Waters			Business
Discussion	Phi Sig Hall of Fame? Go over handout Dick O’Neal Dick O’Neal will be in Arkansas the week of March 14^th to do book signings in Conway, Morrilton, Ft Smith and Little Rock. I told him that the chapter would help out with the signing in Conway. Furniture for house Rusty has some assorted furniture in his storage building that the chapter can have for it’s house. Mike & Nathan will find out what they need and go to Little Rock.
	Next Meeting We will meet next on Feb 10^th at the Phi Sig house!

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				12/09/10	7:00			Gusano’s (Conway)

Meeting called by		Mike Waters
Type of meeting		51^st Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Mike Waters
Attendees		Mike Waters Nathan Hotchkiss Tim McKenna Brad Youngblood Rusty Sparks Greg Berbusse (chapter rep) Roy Erickson


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $1943.96 Scholarship Acct - $2992.25 (Plus $5603.93 in our Endowment)
Housing Acct - $536.18 Chapter Fund - $425.90
This is the balance as of 11/30/10.

Membership				Mike Waters				Misc.
Discussion	We are now up to 64 paid members for the year.



Website			Mike Waters				Misc.
Discussion	5040 hits from 47 states, the District of Columbia and 57 countries! That’s up 77 since last month.
We’re missing Wyoming, North Dakota, and South Dakota. Mike has updated the calendar with tailgate information will get with Brad to take a look at the site and see if we can do some updating.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	Need plaque updated (Shannon Flowers). Buy new one (Neal Anderson). I got this semester’s recipients added to the plaque.


Conclusions


Action items						Person responsible			Deadline
Get plaque updated to say Shannon Flowers sch. Buy new one for pledge (Neal Anderson).						Mike Waters			ongoing


Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also, I’m working on pledge classes again. I have 18 done. If anyone can name their full classes, pledge trainers and class names, please let me know. I have a ton of pics from the golf tourney that I’ll get posted to the website and printed up for our album.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Body beautiful Ida Waldron was booked for the rest of the year so we have it reserved for Feb 2^nd. Initiation Initiation for the three new Associates was last Tuesday. Cozi The chapter is getting ready to get set up on this so that they can all use the updates. Meetings They are meeting every other week over the break to get ready for next semester.


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	Nathan is taking over the board. He will let us know when and where the next meeting is.


Conclusions

Action items	Person responsible			Deadline


Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Kroger Fundraising Gift Card We have filed the 501C form and when we get back out paper from the IRS, Mike will get us set up to take advantage of this. We buy rechargeable cards and for every dollar spent at Kroger (including gas, and pharmacy) the scholarship will get 4% back. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. I sent out 20 a few weeks ago and got information on @ 5 or so. I’ll send out another 20 next week and am trying to send out @ 40 per month. 501C I talked with Rusty yesterday and he says that he has left a few messages but hasn’t heard anything back yet. Facebook Our Facebook page now has 200 members. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. We’ve also started the Phi Sig group. Alumni Veterans Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. Chapter Eternal We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will include birth and death dates as well as any other information and pictures that we can secure. Roast & Toast The chapter has come up with a great fundraiser. They want to do a Roast & Toast of Mike Waters. We decided that Feb 19^th is the tentative date. More information on how to embarrass Mike will follow! Mike is talking with Jared about getting a building across from the high school for $300.00 per night. We’ll have catered and kegs with all proceeds going to the chapter/housing/scholarship funds. $$ for the chapter We have got to find a way to help them out. They are currently in a catch 22 situation. They don’t have enough money to do the stuff that they need to do to draw more members in. Mike will send out an email asking for suggestions and we will start some “program” at next meeting. We don’t want to end up with a $10,000 endowment and nobody to give it to! House Jacob talked with the housing guy and he Ok’d the house on Western, his boss has ok’d it. The last word will come from President Meadors and we should hear by next week. Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! We have set 1/22 as a tentative date to do the Diamond Bear tour. Mike will have more details at the January meeting. Founders Day Founders Day will be March 5^th this year. We’re ready to start advertising. Everyone clear that date!! Rusty said that he thought there would be a lot of people that wanted to have it in Little Rock so we decided to have our January business meeting in Little Rock to give those people a chance to vote on it. If we have in Little Rock, it will be at the Hilton, if in Little Rock, it will be to be determined and someone down there will have to help out. I’ll remind everyone of the vote for next meeting.


Conclusions	Great job!

Action items	Person responsible			Deadline


Lottery Club	Mike Waters			ongoing

New Business	Mike Waters			Business
Discussion	Housing Corporation We had our first meeting last month. We talked about getting in touch with Rick McCollum. We talked about sending some guys to Nationals for convention (New Orleans! We talked about doing several small Fundraisers (dart tournament first) and about funneling money through Nationals for Educations stuff for the new house (would be tax deductable). Mike is going to update the housing manual and put on cd’s for everyone Grand Bigs Hopefully, we’ll need a bunch of them this next semester. What it involves is a small “goody bag” at the beginning and buying them a shirt and dinner after initiation. Dues for next year We discussed having different levels for next year depending on the amount donated. Mike will come up with something for next meeting to vote on. We also talked about perks for the ones that give a certain amount.
	Next Meeting We will meet next on January 14th at in Little Rock at a location to be determined.

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				10/14/10	7:00			Gusano’s (Conway)

Meeting called by		Mike Waters
Type of meeting		49^th Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Mike Waters
Attendees		Mike Waters Nathan Hotchkiss Jacob Johnson Brad Youngblood English Cook Roy Erickson Greg Berbusse (chapter rep)


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $2667.57 Scholarship Acct - $2739.78 (Plus $5603.93 in our Endowment)
Housing Acct - $525.74 Chapter Fund - $385.57
This is the balance as of 09/30/10

Membership				Mike Waters				Misc.
Discussion	So far we have 62 members for the year!



Website			Mike Waters				Misc.
Discussion	4881 hits from 47 states, the District of Columbia and 56 countries! That’s up 220 since last month.
We’re missing Wyoming, North Dakota, and South Dakota, finally got Vermont! Mike has updated the calendar with tailgate information will get with Brad to take a look at the site and see if we can do some updating.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	Need plaque updated (Shannon Flowers). Buy new one (Neal Anderson).


Conclusions


Action items						Person responsible			Deadline
Get plaque updated to say Shannon Flowers sch. Buy new one for pledge (Neal Anderson).						Mike Waters			ongoing


Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also, I’m working on pledge classes again. I have @ 16 done. If anyone can name their full classes, pledge trainers and class names, please let me know. I have a ton of pics from the golf tourney that I’ll get posted to the website and printed up for our album.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Newsletter will go out before the end of this month. I have received the initial crisis communications plan for the chapter back from Sean, Nathan took it and will start updating it for us. We have three sharp new members this semester and several lined up for Spring! We took two of the new guys out for dinner but owe the third one. Still planning on finishing up paddles at my house. 9/11 tribute Saturday morning They raised a little over $500.00 for the 9/11 fund. Hay Ride I’m working with Robert Rawls to get them a hay ride/ corn maze trip sometime in the next few weeks. Tri Sig Mixer They are having a tri-sig mixer on 11/11. First one in a while! Race for the Cure They started selling the ribbons yesterday and have sold @200 for a profit of $349.00. They are donating all profits after the cost of the ribbons (@ .30 each) to the Komen Foundation. They are also going down Saturday morning to the race. Grand Bigs We have started a “grand big” program for all new associates. It gives the new guys, not only a big brother but a “Grand Big”. Still working on the program but we will buy the guy’s a shirt after initiation and also go to dinner with them and their big brothers. We’re hoping this helps bridge the divide between the members and the alumni. Me, Tim and Brad are the ones for this semester. We will message before the next class to see who’s interested. Halloween Party They are throwing an open party around Halloween w/a pirate theme (Surrender the booty!) Looking at a few places in town for either the 28^th, 29^th or 30^th. Account balance As of Tuesday, they had $385.00 in their account. Body beautiful Ida Waldron was booked for the rest of the year so we have it reserved for Feb 2^nd.


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	We did not meet in September


Conclusions

Action items	Person responsible			Deadline


Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Housing Corporation We got another volunteer. Now it stands as Mike Waters, Tim McKenna, Jacob Johnson, Roy Erickson and Gary Birdsong on this committee. We have added Sean Ransonette as our chapter rep. All members need to read the Housing Manual located on the website. Poker or Dart tournament are possible fundraisers. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! Kroger Fundraising Gift Card We have filed the 501C form and when we get back out paper from the IRS, Mike will get us set up to take advantage of this. We buy rechargeable cards and for every dollar spent at Kroger (including gas, and pharmacy) the scholarship will get 4% back. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. We’ve got information on a little over 400 so I’m gonna start a blitz each month where I sent out an email to A.A. members with about 20 or so names to try to find these people. 501C I talked with Rusty today and he says that he has left a few messages but hasn’t heard anything back y et. Facebook Our Facebook page now has 196 members. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Alumni Veterans Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. Chapter Eternal We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will include birth and death dates as well as any other information and pictures that we can secure. Bylaws Mike will send a copy of the bylaws to the executive board to go over and review for any needed changes. If so, we will discuss and vote on them next meeting. Homecoming Homecoming – 10/30 this year against Southeastern Louisiana. It was decided to do Homecoming like last year with a nice cookout and a plan to go elsewhere afterwards for anyone interested. Time has been moved to 2:00 for T.V. Brother Tom Bonner will also be honored at halftime as an UCA distinguished Alumnus. Our theme this year will be 75 for 75. This is our 75^th anniversary on campus and we want a minimum of 75 alumni to come back to the game for out tailgating!! Roast & Toast The chapter has come up with a great fundraiser. They want to do a Roast & Toast of Mike Waters. We decided that Feb 19^th is the tentative date. More information on how to embarrass Mike will follow! $$ for the chapter We have got to find a way to help them out. They are currently in a catch 22 situation. They don’t have enough money to do the stuff that they need to do to draw more members in. Mike will send out an email asking for suggestions and we will start some “program” at next meeting. We don’t want to end up with a $10,000 endowment and nobody to give it to! House We are trying to work out a deal with U.C.A. to rent a house that they own just off of campus (we would need to put 6-8 guys in and they would pay the equivalent of a dorm room. Jacob Johnson and myself met with the assistant and the Head of Housing. He is checking with his boss and we should know something by next week. We have looked at three properties; two are excellent and will make a great house. Excellent opportunity if we can make it work.


Conclusions	Great job!

Action items	Person responsible			Deadline


Lottery Club	Mike Waters			ongoing

New Business	Mike Waters			Business
Discussion	Tailgating We have two games left after homecoming. One of them, we will cook the rest of the catfish. Not sure about the other one yet. Phi Sig Fest We will be going camping on November 6^th up at Roy’s land in Denard. All alumni and chapter members are invited. We’ll cook out, camp, and ride 4-wheelers (after dark so we don’t get shot by hunters!). Mike will send an email out.
	Next Meeting We will meet next on November 11^th at Gusano’s in Conway.

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				09/09/10	7:00			Gusano’s (Conway)

Meeting called by		Mike Waters
Type of meeting		48^th Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Mike Waters
Attendees		Mike Waters Jim Goss Greg Berbusse (chapter president) Bryant Crater (chapter rep) Tim McKenna Roy Erickson


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $2821.90 Scholarship Acct - $2738.57 (Plus $5603.93 in our Endowment)
Housing Acct - $515.53 Chapter Fund - $435.40
This is the balance as of 08/31/10

Membership				Mike Waters				Misc.
Discussion	So far we have 62 members for the year!



Website			Mike Waters				Misc.
Discussion	4661 hits from 46 states, the District of Columbia and 56 countries! That’s up 125 since last month.
We’re missing Wyoming, North Dakota, South Dakota, and Vermont. Mike will get with Brad to take a look at the site and see if we can do some updating.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	Need plaque updated (Shannon Flowers). Buy new one (Neal Anderson).


Conclusions


Action items						Person responsible			Deadline
Get plaque updated to say Shannon Flowers sch. Buy new one for pledge (Neal Anderson).						Mike Waters			ongoing


Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also, I’m working on pledge classes again. I have @ 16 done. If anyone can name their full classes, pledge trainers and class names, please let me know. I have a ton of pics from the golf tourney that I’ll get posted to the website and printed up for our album.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Newsletter will go out before the end of this month. Dinner for the two new guys from last semester as well as the new Associate members will be Friday Sept 9^th at J.J.’s. I have received the initial crisis communications plan for the chapter back from Sean and will get updated and will bring to next month’s meeting. I will also offer a copy to any alumni that would like to see it. Mike is starting a Phi Sig Fight Club at the beginning of the semester. For a small fee (for an extra set of gloves, punch mitts, hand wraps and a personal mouth piece). The idea is to start out in my garage doing some circuit training (hitting the heavy bag, hitting the mitts, jump rope and some sprints) maybe twice a month. After a month or so, I’d like to start doing some light sparing. I think this would be a really cool rush tool. We could get some tee shirts made up or maybe water bottles. Would also be a hell of a workout! Getting back into Intramurals this semester. They participated in an RSO event on campus a couple of weeks ago. They set up a table and got a list of names and phone numbers from some true freshman that we’re working on for this Spring’s rush. We have 6 guys that we’re handing out bids to tomorrow and hope to get at least 4-5 new members which is a really large number for fall rush for us. They are planning on taking them to J.J.’s to watch the Hog’s game Saturday night. Tea Roses They just made four new ladies Tea Roses. This brings them to six active ladies on campus with one returning next semester. October 4^th we’ll finish up paddles at my house. 9/11 tribute Saturday morning They are taking up donations to send to the 9/11 fund. They will be walking around campus on Saturday 9/11 at 9:00. Tulsa Road Trip On 9/25, the members are gonna caravan over to Tulsa for the UCA game. Greek Info Night Next Thursday night.


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	We met on 8/21/10 at Mike’s house. I requested that every week they have a report to show whose behind on their payment plans. Body Beautiful, I’m working on. One of our Tea Roses (Sam) sent me a package with all of the forms that they used for a similar program and I’m in the process of converting them to our needs. They have a new website (thephisig.com) Lonnie will be updating it. Someone in the chapter will be emailing when they need to add something. Rush – I made up the business cards and brochures. We will start taking to tailgates. Race for the Cure. Mike is working with Aaron Pitts on this. Will be the third year to do this and this should be the best yet. We will work on a “memory board” for people to post names. We’re also talking about setting up a table at Hendrix for a day and maybe CBC if possible. Move in day will be 8/26, the Phi Sigs are in charge of refreshments. Bid day is 9/10. Looking at doing a homecoming float this year. Newsletter will start again when school starts back. Sean will get with Tim to go over Treasurer procedures. Dues per year paid to nationals are now $559.00 per man. Their total dues for the year are $800.00 so there’s not a lot left over. Michelangelo’s – Still looking at rooftop parties.


Conclusions

Action items	Person responsible			Deadline


Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Housing Corporation We got another volunteer. Now it stands as Mike Waters, Tim McKenna, Jacob Johnson, Roy Erickson and Gary Birdsong on this committee. We have added Wes Long as our chapter rep. All members need to read the Housing Manual located on the website. Poker or Dart tournament are possible fundraisers. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! Kroger Fundraising Gift Card We have filed the 501C form and when we get back out paper from the IRS, Mike will get us set up to take advantage of this. We buy rechargeable cards and for every dollar spent at Kroger (including gas, and pharmacy) the scholarship will get 4% back. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. We’ve got information on a little over 400 so I’m gonna start a blitz each month where I sent out an email to A.A. members with about 20 or so names to try to find these people. 501C I talked with Rusty and he’s going to check on this and have us back and update by the next meeting. Facebook Our Facebook page now has 190 members. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Alumni Veterans Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. Chapter Eternal We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will include birth and death dates as well as any other information and pictures that we can secure. Bylaws Mike will send a copy of the bylaws to the executive board to go over and review for any needed changes. If so, we will discuss and vote on them next meeting. Homecoming Homecoming – 10/30 this year against Southeastern Louisiana. It was decided to do Homecoming like last year with a nice cookout and a plan to go elsewhere afterwards for anyone interested. Time has been moved to 2:00 for T.V. Brother Tom Bonner will also be honored at halftime as an UCA distinguished Alumnus. Our theme this year will be 75 for 75. This is our 75^th anniversary on campus and we want a minimum of 75 alumni to come back to the game for out tailgating!! Homecoming brochure Roy talked with the school and it’s too late to be listed on the UCA festivities for this homecoming. They had to have that information the first of July. They will get us listed on the website though. Canopy for UCA Tailgating I have gone by the last two weeks to get a canopy and they’ve been out. Were supposed to get them this week, I’ll go by early next week and get it. Roast & Toast The chapter has come up with a great fundraiser. They want to do a Roast & Toast of Mike Waters. We decided that Feb 19^th is the tentative date. More information on how to embarrass Mike will follow! $$ for the chapter We have got to find a way to help them out. They are currently in a catch 22 situation. They don’t have enough money to do the stuff that they need to do to draw more members in. Mike will send out an email asking for suggestions and we will start some “program” at next meeting. We don’t want to end up with a $10,000 endowment and nobody to give it to!


Conclusions	Great job!

Action items	Person responsible			Deadline


Lottery Club	Mike Waters			ongoing

New Business	Mike Waters			Business
Discussion	Tailgating Next game is 9/18 at 6:00 p.m., this tailgate we will be cooking catfish, chicken strips, fries, hushpuppies and baked beans. We are urging families to start coming out. We will set up and alumni tent directly behind the chapter tent and will have drinks and activities for the kids. We have been trying to buy a few small reusable things for each tailgate to try to build up a good supply. Last game we bought a plastic charcoal container and a long lighter. We’ll try to get some good storing trays for next weekend. Roy had a great idea to try to make every tailgate a sort of mini-reunion for a different decade or half decade to try to get more alumni back here for them. A motion was raised and passed unanimously to continue to give the chapter $50.00 per game to help out with food costs. A motion was also made and passed unanimously to buy one 30 pack of Bud Light per game for alumni that show up without anything to drink. They will be encouraged for a donation but this will keep those of us that do brink beverages from supplying the less prepared! Tea Rose shirts A motion was made and passed to purchase new letter shirts for the four new Tea Roses. (total of $141.59) House We are trying to work out a deal with U.C.A. to rent a house that they own just off of campus (we would need to put 6-8 guys in and they would pay the equivalent of a dorm room) We have a meeting the last week of September to see what the university would let us have it for. We would only have it 1- 1 � years but it would get our membership up and give us time to evaluate other housing opportunities (they will be building “Greek row” in 2-3 years). Excellent opportunity if we can make it work. Dinner for new guys (and pledge trainer) Last year, we voted to do this. We took another vote and decided to keep doing this till we deemed it unnecessary. Bid Day The chapter asked if we would mind helping out with a little money to help them with their bid party Saturday night. A motion was made and passed to provide them with $20.00 per Associate to come from our Chapter Fund.
	Next Meeting We will meet next on October 15^th at Gusano’s in Conway.

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes				08/12/10	7:00			Gusano’s (Conway)

Meeting called by		Mike Waters
Type of meeting		47^th Monthly Business Meeting
Facilitator		Mike Waters
Note taker		Roy Erickson
Attendees		Mike Waters Kent Pray Tim McKenna Roy Erickson Brad Youngblood


Agenda topics
Treasury Report				Tim McKenna				Financial
Discussion	Regular Acct - $2770.72 Scholarship Acct - $1813.91 (Plus $5603.93 in our Endowment)
Housing Acct - $515.31 Chapter Fund - $355.24
This is the balance as of 07/31/10

Membership				Mike Waters				Misc.
Discussion	So far we have 62 members for the year!



Website			Mike Waters				Misc.
Discussion	4536 hits from 46 states, the District of Columbia and 56 countries! That’s up 109 since last month.
We’re missing Wyoming, North Dakota, South Dakota, and Vermont. Mike will get with Brad to take a look at the site and see if we can do some updating.

Conclusions


Action items						Person responsible			Deadline



Scholarship Program				brad Youngblood			Scholarship
Discussion	The interviews were August 3rd. Greg Berbusse won the member scholarship and Bryant Crater won the “Associate” scholarship. Need plaque updated (Shannon Flowers). Buy new one (Neal Anderson).


Conclusions


Action items						Person responsible			Deadline
Get plaque updated to say Shannon Flowers sch. Buy new one for pledge (Neal Anderson).						Mike Waters			ongoing


Historian				English Cook			History
Discussion	Family Tree – I’ve started work on it. Also, I’m working on pledge classes again. I have @ 16 done. If anyone can name their full classes, pledge trainers and class names, please let me know. I have a ton of pics from the golf tourney that I’ll get posted to the website and printed up for our album.


Conclusions	Mike will work on the information for the family tree and English will document it.

Action items						Person responsible			Deadline
Start collecting member information for tree and pledge classes						Mike Waters			Ongoing

Chapter Update		Mike Waters		Chapter relatioins
Discussion	Newsletter – will start again when school reconvenes. Dinner for the two new guys will be the first of next semester. May wait on any new guys from this fall? Still waiting on the disaster plan from Sean Simmons. Mike is starting a Phi Sig Fight Club at the beginning of the semester. For a small fee (for an extra set of gloves, punch mitts, hand wraps and a personal mouth piece). The idea is to start out in my garage doing some circuit training (hitting the heavy bag, hitting the mitts, jump rope and some sprints) maybe twice a month. After a month or so, I’d like to start doing some light sparing. I think this would be a really cool rush tool. We could get some tee shirts made up or maybe water bottles. Would also be a hell of a workout!


Conclusions

Action items			Person responsible		Deadline

Advisory Board		Mike Waters	Chapter relations
Discussion	We met on 7/11/10 at Mike’s house. I requested that every week they have a report to show whose behind on their payment plans. Body Beautiful, I’m working on and will hand off the first meeting when they come back to school. They got rid of their chapter room. Was costing them $850.00 per year. They do still have their rental building which costs $960.00 per year. They have a new website (thephisig.com) Lonnie will be updating it. Someone in the chapter will be emailing when they need to add something. Rush – I have the business cards ready, Lonnie is working on the brochures. Will have both ready for “move in day” which is 8/26. Phi Sigs are doing refreshments. Race for the Cure. Mike is working with Aaron Pitts on this. Will be the third year to do this and this should be the best yet. We will work on a “memory board” for people to post names. Bryant & Jared are in charge of the tailgates. Looking at doing a homecoming float this year. Newsletter will start again when school starts back. Dues per year paid to nationals are now $559.00 per man. Their total dues for the year are $800.00 so there’s not a lot left over. Michelangelo’s – Still looking at rooftop parties.


Conclusions

Action items	Person responsible			Deadline


Old Business	Mike Waters			Business
Discussion	Court of Excellence Our bylaws state that we should have a Court of Excellence consisting of any past presidents. Mike will start contacting these people so that we can for the Court and schedule our first yearly meeting. If you are interested, please contact him for more information. We’d like to get at least one past president for each 5 years so we’ll have complete coverage over the entire membership. So far I have @ 7 or so volunteers for this. Housing Corporation We got another volunteer. Now it stands as Mike Waters, Tim McKenna, Jacob Johnson, Roy Erickson and Gary Birdsong on this committee. We have added Wes Long as our chapter rep. All members need to read the Housing Manual located on the website. Poker or Dart tournament are possible fundraisers. Planned Giving Neal brought up the fact that we should start thinking about a “planned giving” program to insure the future donations to either the Association or the Scholarship Fund. I have talked with an old Little Sister (Jan Preuitt) who is the Director of Planned Giving for U.C.A. she has given me her website to look at and offered to meeting with us to discuss. I will email people with this information and work on a brochure to put at our events. Diamond Bear Brewery Brad sent me a link to their Facebook page. They give free tours at 3:00 on Saturday and Sunday. They also have a program where you can help bottle and they’ll give you free beer!! Kroger Fundraising Gift Card We have filed the 501C form and when we get back out paper from the IRS, Mike will get us set up to take advantage of this. We buy rechargeable cards and for every dollar spent at Kroger (including gas, and pharmacy) the scholarship will get 4% back. Contact Blitz I got a list of who National’s says are Phi Sigs. @ 2200 people. We’ve got information on a little over 400 so I’m gonna start a blitz each month where I sent out an email to A.A. members with about 20 or so names to try to find these people. 501C Rusty? Facebook Our Facebook page now has 190 members. This will be a good tool for us in the future for events and to keep everyone up to date on what’s going on. Alumni Veterans Alumni veterans displays will be made that will show all of our veterans along with any patches we can secure from them. Chapter Eternal We will be making some sort of display for future reunions to honor the Phi Sigs that have passed away. We will include birth and death dates as well as any other information and pictures that we can secure. Rooftop Parties Jacob knows a D.J. that does the Rooftop Parties on top of Michelangelo’s. He is talking about us sponsoring a party there for a fundraiser. All the D.J. wants is a cut of the money. Jacob will look into for us. Bylaws Mike will send a copy of the bylaws to the executive board to go over and review for any needed changes. If so, we will discuss and vote on them next meeting. Homecoming Homecoming – 10/30 this year against Southeastern Louisiana. It was decided to do Homecoming like last year with a nice cookout and a plan to go elsewhere afterwards for anyone interested. Time has been moved to 2:00 for T.V. Tailgating Tailgating – we have six home games this year. Need to step up the tailgating! Big rush tool!


Conclusions	Great job!

Action items	Person responsible			Deadline


Lottery Club	Mike Waters			ongoing

New Business	Mike Waters			Business
Discussion	Canopy for UCA Tailgating A motion was made and passed to purchase a canopy from Ace Hardware for tailgating this year, I was talking with Tim and how bout we just go ahead and make it the whole canopy? A motion was made and passed to purchase the whole canopy for $199.00. $$ for the chapter We have got to find a way to help them out. They are currently in a catch 22 situation. They don’t have enough money to do the stuff that they need to do to draw more members in. Mike will send out an email asking for suggestions and we will start some “program” at next meeting. We don’t want to end up with a $10,000 endowment and nobody to give it to! It was voted on to continue to give the chapter $50.00 per tailgate to help defer expenses for tailgating. 8/26 will be this years “Purple Circle Kickoff Party” It’s at Centennial Valley at 6:00. All you can eat and drink for $10.00, Mike will send and email out. Travelers Game We will pick a game as late in the year as possible to attend to try to avoid the heat. Mike will do a Facebook invite and email everyone. Roast & Toast The chapter is wanting to do this in the fall for a fundraiser. They want to roast Mike. More details to follow. Tailgating Roy had a great idea to try to make every tailgate a sort of mini-reunion for a different decade or half decade to try to get more alumni back here for them.
	Next Meeting We will meet next on September 9^th at Gusano’s in Conway.

Conclusions

Action items
	Person responsible			Deadline

The Phi Sig Alumni Association
Minutes		07/08/10	7:00	Gusano’s (Conway)

Meeting called by	Mike Waters
Type of meeting	46^th Monthly Business Meeting
Facilitator	Mike Waters
Note taker	Roy Erickson
Attendees

The Phi Sig Alumni Association

Minutes

1/13/11

7:00

American Pie Pizza (Maumelle)

Agenda topics

Treasury Report

Tim McKenna

Financial

Membership

Mike Waters

Misc.

Website

Mike Waters

Misc.

Scholarship Program

brad Youngblood

Scholarship

Historian

English Cook

History

Chapter Update

Mike Waters

Chapter relatioins

Advisory Board

Mike Waters

Chapter relations

The Phi Sig Alumni Association

Minutes

12/09/10

7:00

Gusano’s (Conway)

Agenda topics

Treasury Report

Tim McKenna

Financial

Membership

Mike Waters

Misc.

Website

Mike Waters

Misc.

Scholarship Program

brad Youngblood

Scholarship

Historian

English Cook

History

Chapter Update

Mike Waters

Chapter relatioins

Advisory Board

Mike Waters

Chapter relations

The Phi Sig Alumni Association

Minutes

10/14/10

7:00

Gusano’s (Conway)

Agenda topics

Treasury Report

Tim McKenna

Financial

Membership

Mike Waters

Misc.

Website

Mike Waters

Misc.

Scholarship Program

brad Youngblood

Scholarship

Historian

English Cook

History

Chapter Update

Mike Waters

Chapter relatioins

Advisory Board

Mike Waters